Step 1

Obtain an EMlA Information pack, including the Application Form, via e-mail or from the website at www.thedti.gov.za or contact the following telephone number (012) 394 1014.

Step 2

Complete the Application form. The application form goes hand in hand with thedti Guideline document which is downloadable here. The aapplication should be completed in full and must be accompanied by supporting documentation as stipulated in the checklist of the Application Form. For enquiries telephone (012) 394 1014

Step 3

Submit the Application Form at least two (2) months prior to the date of departure. Late applications and outstanding information are accepted up to 30 days before the date of departure. The detailed itinerary can be submitted 14 days before departure and the required letters of confirmation must accompany this itinerary. It should be noted that in late cases EMIA will almost certainly not be able to conclude a decision prior to date of departure. The Application Form should be forwarded to EMlA via registered mail or hand/courier delivered to:

Step 4

The Applicant will receive an acknowledgement letter within four (4) working days. Outstanding documentation will be requested - the applicant would be allowed five (5) working days in which to supply the requested outstanding documentation.

Step 5

Only complete applications will be considered by an Adjudication Board. EMlA will supply an Approval or Rejection letter within 20 working days from submission of a complete application. The EMIA applicant should ensure that written confirmation of approval is received prior to the date of departure.

Step 6

The approved applicant will receive an Approval Letter. Included with this Approval Letter will be the terms and condition of approval and a Claim Form will accompany the Letter of Approval.

Step 7

Applicants must read the Claim Form and Guidelines carefully in order to be well acquainted with the rules and procedures before undertaking the trip and incurring expenses. Applicants will need to identify which documentation is required to accompany the claim. Applicants also need to make themselves aware of the acceptable means of payments. All invoices and proof of payment should be in the name of the approved entity/individual.

Step 8

The Claim Form should be submitted within three (3) months from date of return from the approved business destination. No late claims will be considered for payment. Claims or claim items outstanding after the three (3) months will be cancelled.

Step 9

If a claim is complete with all the necessary supporting documentation as required on the Claim Form and checklist, it may then be considered for approval. EMIA advisors will process and validate the claim. The claimant will receive a Letter of Acknowledgement within four (4) working days. Claimants can expect a 30 working day turnaround time on complete claims and should allow an additional 10 days for payment by thedti finance section.

Step 10

The claimant has to submit a follow-up report in addition to the questionnaire supplied by thedti, on the export successes achieved as a result of the visit, within six (6) months of the event. Should this report not be submitted, The Department of Trade and Industry (thedti) reserves the right to exclude the individual/company from receiving further assistance under the EMIA scheme.

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